Architecture
Manage architectural drawings and project documents from design through approval and issue. Document Ocean 360 is a cloud-based system for drawing registers, revisions, approvals, transmittals, and collaboration across architects, consultants, clients, and contractors.
Architecture document management is the controlled handling of drawings and project documents through design, review, approval, and issue. It covers the drawing register, revision control, approval routing, transmittals, and access for everyone involved in a project: architects, consultants, clients, and contractors.
Done well, the current approved drawing is the one being issued, and the record of which revision went to whom, and when, stays intact.
Architecture projects move through distinct design stages and involve several organizations. Document Ocean 360 gives teams one controlled environment for drawings and project documents across those stages, from early concept work through client approval and issued documentation. Stage names, statuses, numbering, metadata, and approval steps are set up to match the way your firm runs a project, not the other way around.
Drawings are uploaded and routed to the reviewers you configure for the stage.
Consultants review and comment as external contributors, without access to the rest of the set.
The client approves or returns the drawing through a secure link, and the decision is recorded.
Approved drawings are issued by transmittal, with the revision and approval history kept intact.
The problem
From concept sketches to issued-for-construction drawing sets, an architecture firm's document trail has to stay version-controlled, traceable, and easy to audit at every stage. A single outdated elevation issued to a contractor can lead to rework, confusion, and costly disputes.
Managing that through shared drives and email makes it harder to keep revision control, approvals, and issue records consistent. Architecture teams need one place where drawing registers, revision codes, transmittals, and multi-stakeholder review are controlled together.
Key capabilities
Maintain a live drawing register across all packages (architectural, interiors, landscape, structural, and MEP), organized by sheet type and design phase, with coordination drawings tracked alongside the rest of the set.
Each drawing carries its number, discipline, sheet type, current revision, status, custom metadata, and approval information.
Keep a complete revision history for every drawing, with revision identifiers in letters or numbers to match your convention.
Earlier revisions stay accessible, the current approved version is clearly identified, revision descriptions are captured, and controlled statuses show where each drawing sits in the review cycle. A replaced drawing can be marked Superseded.
Set up project codes, phase prefixes, sheet type codes, and sequential counters so drawing numbers follow your standards rather than a generic format.
Define custom metadata per document type, so a detail sheet captures different information from a specification or a planning submission, and keep all of it searchable. Once a convention is defined, it applies consistently across every package and phase.
Architecture projects are delivered by a network of organizations, and each one needs the right level of access to the drawing set.
External contributors and role-based permissions let each participant see and act on only what is relevant to them, while the project record stays complete and controlled.
Manage client submissions, planning and permit submissions, consultant packages, and contractor issue sets from one place. Transmittals are numbered automatically, carry a cover sheet, and record the recipient's acknowledgement.
Because revision history and distribution history stay connected, you can always answer which revision was issued, to whom, when, and whether it was approved. For the contractor side of issue, see construction document control.
Actions, approvals, revisions, and transmittals are recorded in the project audit trail.
Audit history can be exported when you need to review it or share it.
Who it's for
Manage the drawing register, control revision cycles, process transmittals, and maintain the audit trail from one dashboard.
Open current drawings, renderings, and specifications, register RFIs as controlled documents, and follow design-stage sign-offs without chasing approvals through email.
See drawing register status, outstanding approvals, and the transmittal log across all project phases from one dashboard.
Look for a structured drawing register organized by discipline and phase, reliable revision control that keeps earlier sheets accessible, approval routing for sign-offs, transmittals with recipient tracking, configurable numbering and metadata, granular permissions for external stakeholders, and an exportable audit history.
Document Ocean 360 brings these capabilities together around a configurable architecture document-control workflow.
It is the process of controlling drawings and project documents so the right revision reaches the right people at the right time. Document Ocean 360 provides the register, revision control, approval routing, transmittals, and permissions to run that process in one system.
By keeping a drawing register, tracking each revision with its status and description, keeping earlier versions accessible, and making sure the current approved revision is the one being issued and reviewed. Document Ocean 360 records revision history alongside the approval and transmittal record for each drawing.
Through role-based permissions and external contributors. Consultants, clients, and contractors take part in the document workflow while seeing only the drawings and information relevant to them, and the project record stays complete.
Yes. Transmittals cover client submissions, planning and permit submissions, consultant packages, and contractor issue sets. Each one is logged with recipient tracking, and its issue history stays connected to the drawing's revision history.
Yes. Workflows, statuses, numbering, metadata, and participants can be configured to match your firm's process, from concept review and client approval through issued-for-construction documentation.
Free version · No credit card required · Full feature set included