Construction
Control construction drawings and project documents from review through approval, revision, issue, and closeout.
Document Ocean 360 is a cloud-based EDMS built for construction teams. Keep drawing registers, revisions, approval workflows, RFIs, submittals, annotations, project records, and external approvals organized in one controlled system.
Drawings are uploaded and checked by your own team before anything leaves the office.
Consultants review and annotate as external contributors, with access only to what they review.
The client approves or rejects through a secure link, and the workflow status updates by itself.
Approved documents are issued by transmittal, and every version and sign-off stays in the history.
The problem
A shared folder can store a drawing. Construction document control has to establish which revision is current, who reviewed it, who approved it, what changed, and where the document sits in the project workflow.
Without that structure, the same problems appear on project after project: outdated drawings reaching the field, unclear revision status, submittals disappearing into email threads, document registers that are hard to maintain, no easy way to prove who approved what, and project records that fragment at closeout.
Document Ocean 360 was built for this environment. Every feature maps to a real construction document control workflow, from drawing review to submittal tracking to final closeout.
Key capabilities
The document register can be filtered and organized by document type, so teams produce a drawing register without leaving the platform.
The register gives a project-level view of drawing information without searching through folders.
Every drawing carries a complete revision history: previous versions, the current controlled version, revision descriptions, and status tracking.
When a new revision is approved, it becomes the current controlled version and earlier revisions stay in the history for traceability. A drawing that has been replaced is marked Superseded, so nobody relies on email trails to work out which drawing is current.
One workflow engine runs your construction document processes. You define who reviews, who approves, and in what order.
The workflow routes each task to the assigned participant and records every action.
Route submittals through the same configurable multi-step approval workflows used for drawings, and follow status, reviewer comments, and due dates in the submittal log.
Because submittals live alongside drawings, RFIs, and transmittals, the decision on each one stays connected to the documents it affects instead of disappearing into an email thread.
Review drawings in context by adding annotations during the workflow.
Comments stay connected to the document under review, so feedback is not lost in separate email threads or meeting notes.
Issue approved drawings and project documents as numbered, dated transmittals through the same controlled workflow. Each transmittal records the recipient's acknowledgement.
The document, its revision, recipients, approval status, and workflow history stay connected, giving construction teams a controlled record of what was issued, to whom, and when.
Internal roles control access, actions, and workflow responsibility. External contributors get only the access their part requires.
Work with owners, clients, consultants, contractors, and subcontractors without opening the whole project record to everyone.
Uploads, reviews, revisions, approvals, rejections, workflow actions, and document movement are all recorded.
Audit history can be exported when you need to review or share it, giving project teams a clear record of what happened, when, and by whom.
Open current documents from site, office, or client environments.
Role-based permissions ensure contractors, subcontractors, and client representatives each see exactly what they should, and nothing they should not.
External approvers receive an email with a secure, password-protected link. They open the document, approve or reject it, and the workflow updates by itself.
Recipients acknowledge what they received, and the acknowledgement is stored with the transmittal.
Each outside party sees the documents they are part of, never the full project record.
Who it's for
Manage the full document register, control revision cycles, process transmittals, and maintain the audit trail from a single dashboard.
See document status, approval bottlenecks, outstanding submittals, and transmittal history across the whole project as it happens.
Open current drawings and specifications, raise RFIs as controlled documents, and follow review status without chasing approvals through email.
Aim for drawing and document registers, revision and version control, clear superseding of replaced drawings, configurable approval workflows, submittal tracking and approval, drawing annotations, external approvals, role-based permissions, audit history, configurable numbering and metadata, and cloud access from site and office.
Document Ocean 360 brings these capabilities together around controlled construction document workflows.
Software for managing the lifecycle of project documents and drawings, from upload and review through approval, issue, and closeout, with a record of every action taken. Document Ocean 360 provides the registers, workflows, transmittals, and permissions to run that process in one system.
With a controlled register that tracks every revision. When a new revision is approved it becomes the current controlled version, earlier revisions stay in the document history, and a replaced drawing is marked Superseded, so everyone works from the current version.
Yes. Submittals are routed through configurable multi-step approval workflows, with status, reviewer comments, and due dates tracked in the submittal log. Revision history is kept from first issue to final approval.
Yes. RFIs are registered as controlled documents and routed through configurable review and approval workflows. Responsibility is assigned, decisions are captured, and the approval record stays with the related project documents.
Yes. External approvers receive an email with a secure link and password. They open the document, approve or reject it, and the workflow status updates automatically. No full project account is required.
Approved drawings and project documents are issued as numbered, dated transmittals through the same controlled workflow. Recipient acknowledgement is recorded permanently, so distribution history stays with the document rather than scattered across email.
Free version · No credit card required · Full feature set included