Data Exports
Get your documents out of Document Ocean 360: everyday exports you run yourself, and full system exports of an organization or project.
Your documents and records are yours. Document Ocean 360 gives you two ways to take them out: everyday exports that anyone with access can run, and full system exports of every file, prepared by the Document Ocean 360 team.
Everyday Exports You Run Yourself
| What | Where | Format |
|---|---|---|
| Document register | Search & Export and Reports | Spreadsheet |
| Submittal log | Submittal Log | Excel |
| Audit log | Audit Log (Admins) | CSV |
| Individual files | The document’s detail page | Original file |
Full System Exports
A full system export packages every document file of your whole organization, or of a single project, so you can archive it, hand it over at project close-out, or move it to another system.
What you can ask for
The entire organization, or a single project.
A Download Page with a direct link to each file (fastest, works at any size), or a single ZIP Archive (slower, up to about 50 GB).
Full (every file) or Incremental (only files added since the last export).
One-time, or repeated daily, weekly (Mondays) or monthly (on the 1st).
How to Request One
Check your allowance
Enterprise includes 4 system exports a year. On other plans, buy the Full System Data Export add-on from Billing.
Ask for the export
Raise a support ticket saying the scope, the format and whether you want it once or on a schedule.
Download
When the export is ready, you receive a link to the download page or the ZIP archive.
Project close-out
At the end of a project, ask for a one-time, full export of that project as a Download Page. It gives the client a complete, organized archive of every submission.